Time Management Tips For YouTube Creators

Discover the top 10 time management tips for YouTubers and discover how to manage time on YouTube tasks to create the balance you wanted in life.

Being a content creator on YouTube is not so simple after all. 

You build your entire life around this and yet, it still feels like you do not have enough time for yourself.

Let’s face it, off the Tube, you have a life, a family may be, and other fun stuff you really would love to do. 

The top 10 tips for effective time management include writing tasks, checking how much time you’re spending on each task, creating time themes, breaking tasks into doable tasks, prioritizing tasks, planning, setting time blocks, outsourcing tasks, doing regular evaluations, and finding out what works best for you.

However, this other stuff will always skip you if you don’t learn how to manage your time effectively as a YouTube creator.

This article was written to help you achieve better time management as a YouTube creator.

With this, you will do better in your career and still cut yourself the very much-deserved slack that you need.

Ready? Let’s go!

1. Write Down All Your Tasks

Time Management Tips

Learn to write out a list of the tasks you have to carry out. 

You can do this on a notepad as a way of documenting your day.

When you pay attention to how you spend your time, you become a better time manager. 

How does this work? 

When you get up in the morning, note the time in your day planner, and as the day progresses, write down everything that you do, – every single thing.

It doesn’t matter if you are just dressing or working on the emails, write it out, including the hours you spend on social media. 

Writ it all out.

This might look a little too much, but it can help you gain clarity to know what exactly is taking up all of your time and how you are spending your time.

Simply make sure you keep a notebook beside your bed so you begin the moment you wake up. 

Make sure the notebook stays by your side while you work and that you record the tasks you are working on and when.

The goal of this exercise is to help you notice the productivity gaps in your day.

And find out what happened in between those times.

2. Check How Much Time You Are Spending On Each Task

Time Management Tips

Make sure you write down every single thing you do from the time you wake up to the time you go to bed and the time you spent doing them. 

It doesn’t matter if you are already an expert at making your YouTube videos, the truth is you may be spending more time on channel-related tasks than is necessary. 

Checking how much time you’re spending can help you become more efficient and help your personal life and creativity as well.

Try to keep track of how much time you are spending on your channel tasks. 

Tasks like uploading, creating thumbnails, responding to comments, and all.

Try to monitor your activities for a period of one to two weeks, this will majorly depend on your type of production schedule. 

You can also write down the tasks as you complete them.

Then try to analyze which tasks are more time-consuming than others. 

Try to sort out what tasks you would like to spend less time on, while you also think about your expectations, your work life, and balance, as well as what you would like to do with the time you are trying to create.

Make sure you consider how well and in what ways your YouTube career fits into your life

This will help you determine what is best for your well-being.

3. Create A Daily, Monthly, Or Seasonal Time Theme

Time Management Tips

Time-theming is a very helpful concept to you as a YouTuber. 

What this means is that you break down your time into daily, monthly, or even seasonal time with scheduled tasks on each.

You should fix your activities in such a way that you know what each day is for, what each month is for, and what each season is for.

For instance, when it’s February, you know it’s valentine and you have the schedule for the season. 

This will save you the mental exertion you would have without a time theme. 

Every human has the same 24 hours but what makes the difference between those who get the most out of their day and those who do not is that some people have great time management skills and some people do not.

Time management skills are critical for you as a YouTuber. 

This matters if you want to be productive

Productivity means that you must know how to budget your time. 

It means you have to be intentional and pay extra attention.

Try to create a production schedule to break down your big tasks into a series of tiny tasks. 

Creating YouTube videos is a big deal but when you get started on some of the smaller projects, you can get more done.

For instance, something as simple as creating keyword research is a doable task. 

You can begin with little tasks and eventually they form the big ones and you are done in little or no time.

Another thing is that you do not want your calendar to be too overwhelming to follow through when you look at it, because your brain would feel too overloaded to work on it. 

This is why it is very important to have a daily theme to follow through. 

You need to block off time to do the things that are most important and most needed, this helps you to avoid doing too much and doing nothing.

4. Break Tasks Into Small Doable Parts

Time Management Tips

When you are working on a project, break it down into the smallest parts. 

When you break your projects down into the smallest particle, it makes it easier to follow through

So instead of saying “shoot video” which is very huge and almost overwhelming, you could start with “do keyword research” and that would give you a great place to begin from.

It begins with framing your time in a way that makes your project more doable, as opposed to looking at the whole project in the finished state and feeling overwhelmed and wondering how to get started.

5. Prioritize Tasks

Time Management Tips

You have to learn to set your priorities right. 

When you think about the things you need to do, try to filter out the tasks based on a priority list. 

This means that you should have a list of the things that are most important to you based on that project.

For instance, try to list your plan in the order of importance, following the most important, the less important, and the not so important. 

Doing this will help you to set your goals and spend more time doing the important things while spending less time on the not-so-important things.

This way, you can be more productive and be in better control of your time.

6. Have A Plan

Time Management Tips

You need to have a plan in place. 

A plan helps you to avoid the confusion of trying to do everything at the same time. 

Resist the urge to just start churning out your videos

YouTube is a competitive platform and to stay relevant, you need to deliver excellently

This means you cannot just up and get to it. 

Relax and craft a plan

A well-laid-out plan ensures a great delivery.

This is another great reason to use monthly themes, they help you to decide what to do per time and this is a great way to develop your work plan. 

With monthly themes, you can block out the next 12 months and still follow through on your plan.

You should know what to expect per month and know what to not do because you are following through with your plan. 

A plan helps your focus to be in the right place per time

You have to step back to plan so you can go back and put your best foot forward.

7. Set Blocks Of Time For Each Task

Time Management Tips

Whatever project you are working on, you should set out blocks of time to focus on it. 

This means again that you break down your projects into very tiny parts and allocate time blocks for each task. 

That way, you can focus on little tasks per time and have them accumulate into the big stuff that eventually becomes the finished product or the final production.

It’s really about breaking up the tasks and fitting them into time frames. 

That way, you can get more done in a little time. 

This is optimum time management. 

8. Outsource Tasks

Time Management Tips

You must learn to outsource tasks. 

This is a key reason behind the high productivity levels of highly productive people. 

It’s easy to think you can multitask and still get it done, but according to researchers, we lose 40% of efficiency when we multitask

The best thing to do instead is to learn to outsource some of the stuff we are handling to become more effective time managers.

When you are working on your videos or any other project for your YouTube channel, always ask yourself, “what tasks can I outsource to save more time and become more efficient?”

When you outsource tasks, you have more time to focus on the more important stuff and this can skyrocket your productivity and save you huge chunks of time. 

You would be surprised how much time you are losing by trying to do everything yourself. 

So, go ahead and outsource some of your work.

9. Do Regular Evaluation

Time Management Tips

It’s super easy to get going and feel you’re doing great, especially when you are getting so much done and hitting your goals. 

However, it is important to stop now and then and do some evaluation. 

You need this. 

Carrying out regular evaluations helps you to know what needs more time and what areas you need to improve upon. 

This is an efficient way to reach your goals and even improve on them.

A regular evaluation also serves to keep you on track to ensure that you have not gone off to do something else.

10. What Works For You?

Time Management Tips

The final thing you should pay attention to is the fact that different things work for different people. 

What works for person A may not work so well for person B. 

While it is true that we are all given the same 24 hours, we are not all given the same life and we do not all have the same energy level.

This means it is important that we pay attention to studying ourselves and knowing how best we function. 

This can save you the frustration of trying to pattern your life or process like another person’s own.

Remember, just because they are successful does not mean what worked for them will work for you. 

Find what works best for you and stick to it.


These were the 10 helpful tips that you can use to manage your time.

We hope you have found this article helpful. 

Let us know in the comments! 

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