Webex Plugin For Outlook – How To Use Outlook’s Webex Plugin

Learn how to use the Webex plugin for Outlook and discover how to schedule meetings on Outlook via Webex and vice versa.

Webex Plugin For Outlook is an easy to use plugin that connects Outlook to Webex. It allows you to attend meetings, transfer files, and share your desktop during a meeting. The Webex plugin can make your meetings happen in just a matter of seconds! This article will show you how to set up the plugin so you can start using it today!

What Is The Webex Plugin For Outlook?

More than 130 million people use Webex to stay in touch with friends and family, but did you know that integration with Outlook is also a popular question? One can only guess how many other users there are who both have access to this tool through their work or personal life. 

The Webex Plugin For Outlook is a plugin for Microsoft Outlook that allows you to use the full functionality of Webex Meetings right from your inbox. This means all participants can share their desktops, attend meetings and transfer files. Users simply need to download and install the free plug-in and they will be able to connect with anyone on Webex, without having to leave their email.

If you use Webex frequently, you might find it easier to schedule meetings directly from within Microsoft Outlook rather than launching the standalone web-based desktop app and doing so on there. 

Webex offers web conferencing and videoconferencing services as well. If you want to increase efficiency in your company, Webex is a great tool that can be added with relative ease into Outlook.

The Cisco Productivity Tools application is required if you want to integrate your meetings with Outlook.

How To Install The Webex Plugin For Outlook?

The Webex Plugin for Outlook is a free plugin that can be downloaded from the Microsoft Store. After you have installed it, simply open Outlook and look for the “Webex” tab on the ribbon. The first time you launch the plugin, you will need to sign in with your Cisco Webex account details. If you don’t have a Cisco Webex account, you can sign up for a free trial.

Once you have installed and signed in to the plugin, you’re ready to start attending meetings!

How To Set Up The Webex Plugin For Outlook?

The Webex Plugin For Outlook is easy to install and very intuitive. Once you have it up and running, you can set it up in just a few minutes. Here’s how:

Step # 1: Install Webex Plugin

In order to use the Webex plug-in, you need to close Outlook and install their download. Once that’s done loading up take a look in your browser under “Download” for an arrow-shaped button which will lead down from where it was clicked on this page. For downloading, you’ll need to sign up for a Microsoft account if you don’t already have one and then install their plug-in onto your computer so that they can connect it with other programs on yours.

How_to_add_Webex_to_Outlook 1

Step # 2: Click Download

On the “Download” page, scroll down to find a link for Cisco Webex Productivity Tools and click it.

How_to_add_Webex_to_Outlook 2

You will now have access to a world of productivity tools. You may choose which ones you want and need in order for your day-to-day life, work schedule, or personal preferences!

Step # 3: Create Meeting

Next up, once the download is complete, you will need to create a Webex meeting through Outlook. For this purpose, start Outlook and go to your Calendar. Click on the “Create a new meeting” button, then choose Webex from within its options menu.

How_to_add_Webex_to_Outlook 3

When you create your meeting, click “Add Webex Meeting” to automatically insert all the information your attendees need. The webinar will start with a quick video introduction and then it’s time for some good old-fashioned conversation.

Step # 4: Create Meeting Invite Link

To automatically create a Webex invite with log-in information in the meeting details, click “Add WebEx Meeting”

A new window will open where you can enter all the attendee names and email addresses. If they have been invited to this call as well then all of their data should be filled out accordingly before clicking “Next step.” Once both parties are complete go back over any fields which might not appear correct for accuracy; if there appears something important missing do make sure that it gets added correctly because otherwise, things could get tricky when trying to send these invites later!

Step # 5: Send Webex Meeting Invite

Once you have added all the required information regarding your Webex meeting, then all there is left to do is to send out meeting invites.

If there are any problems with sending out invites via Outlook or if someone does not have an Outlook account at all, they can still join the meeting by clicking on the unique link which will be automatically generated for them!

Webex Plugin Requirement For Windows

Webex has been designed to work seamlessly with your existing email and calendar, so you can finally take advantage of all the features that matter most.

If Webex isn’t yet available on Outlook for Windows-based desktops or addresses an issue where it’s not compatible – don’t worry! There are two simple steps required before installation: firstly sign up as a user (if necessary), then check if any additional software needs installing in order for WebEx’s integration process to go smoothly

The easy instructions below will show how quickly this process takes place once clicked ‘Next’.

Webex Plugin Requirement For Mac

When using Apple software like macOS Mojave and Catalina, a number of injection-based extensions can’t run. A smooth operation for Microsoft’s Webex clients, on the other hand, is a major focus.

Because of this, Webex teamed up with Apple to provide a few plugins for Webex and Zoom users. So, if you have native injection-based plugins installed on these newer operating systems, you should remove them and stop using them.

For a more convenient option, consider using the Cisco Webex Scheduler (CWSPO) for Outlook. In order to use the authorized add-in, you must go to the Microsoft Store and download it.

Even if you have an earlier version of the software. Download and install the Microsoft 365 Webex plugin by going to the Meetings tab.

How To Use The Webex Plugin For Outlook?

Webex is an amazing new tool for anyone who wants to stay connected with their team, no matter where they are or what device they use. In order to do so, you can successfully integrate Webex into Outlook on your Windows-based desktop computer though there’s one requirement that must be satisfied before adding it: if administrator rights are enabled in Operating System settings then this enables the integration process; compatibility of browser and operating system also necessary but these shouldn’t pose much of a problem as most people already have them!

Just follow the easy peasy steps mentioned below to use Webex plugin for Outlook.

Step # 1: Sign Into Webex

First things first: make sure you’re signed in to Webex! You should see the familiar green “Sign In” button in the top-right corner of your screen.

schedule webex meetings on someone's behalf

Step # 2: Select Preferences

Select preferences to change your scheduling permissions. This will enable you to directly schedule meetings on Outlook via the Webex plugin.

Step # 3: Select Host

In the Scheduling permission box, enter your email address or those of all other people who should be able to schedule meetings on your behalf as well. Then select Save at the bottom when finished customizing the preferences page – there’s no limit for this setting but it might take some time since each registered person needs their own entry (so make sure you have enough slots).

You can set up to 20 different hosts and block any number of unwanted names with one click!

schedule webex meetings on someone's behalf

How To Schedule A Meeting On Outlook Through Webex Plugin?

Now that you have the Webex meeting feature integrated into your Outlook, then the next step is scheduling meetings on Outlook through Webex. This will help you to set up your meetings in just a matter of a few seconds! Let’s see how it’s done.

Step # 1: Open Outlook And Enter Host

Open Outlook and go to File > Open & Export > Other User’s Folder. Type the name of your host or select Name in order to choose an actual one from among many possibilities for this step.

schedule webex meetings on someone's behalf

Step # 2: Select Calendar

Next up, select Calendar in the Folder type list, and then select OK. This step is also shown below:

schedule webex meetings on someone's behalf

Step # 3: Schedule The Meeting

And lastly, select the host’s calendar to schedule meetings. You can now schedule meetings with the hosts of your choosing and manage them on a single calendar. The process is easy!

schedule webex meetings on someone's behalf

How To Add People To Webex Meeting Through Outlook?

Adding people to a Webex meeting through Outlook couldn’t be easier! In order to do this, just follow these simple steps:

Step # 1: Create Meeting And Select Participants

First, create your meeting and select the participants from your list of registered contacts. Usually, you’ll have more than one option here but if not, then simply type the person’s name into the field at the bottom.

Step # 2: Click On The “Join” Button

Once you’ve added all of the necessary participants, just click on the Join button and they will automatically be added to your Webex meeting! No need for additional software or downloads – it can all be done right from Outlook.

How to Join A Webex Meeting Through Outlook?

Joining a Webex meeting through Outlook is easy! Just follow these simple steps:

Step # 1: Open The Meeting Invitation

Once you have received the invitation, just double-click on it to open it. Alternatively, right-click and select Open.

Step # 2: Join The Meeting

You will then see a window with the joining option. Just click on the Join button and you will be taken into the meeting. It’s as easy as that! You don’t even have to leave Outlook in order to join your Webex meeting. How convenient is that?

How To Update The Webex Plugin For Outlook?

You can update the Webex plugin for Outlook as well in order to make full use of the latest features of the Webex plugin for Outlook.

To do so, first, select Preferences from the icon drop-down menu and choose “Check Now” to see if there are any updates available. If so, then download them and they will automatically be installed.

Once your updates are installed, you will be able to enjoy the latest features that Webex has to offer.

Why You Should Use The Webex Plugin For Outlook? ng

The Webex plugin for Outlook is a great way to manage all of your meetings in one place. It’s easy to use and makes scheduling and joining meetings a breeze. You can also add participants easily and join meetings right from Outlook – no need to leave the program. Plus, you can always keep up-to-date with the latest updates. If you’re looking for an easy way to manage all of your Outlook and Webex meetings in one place, then the Webex plugin for Outlook is definitely the tool for you! Try it out today and see just how easy it can be.

Wrapping Up

And that’s it! You’re all set to get the most out of your Webex plugin for Outlook. Remember, you can also add up to 20 hosts which is useful if you have a large team or need to schedule meetings with more than one person at once. And best of all – everything works directly from within Outlook so no additional software is necessary!

If you have any more questions about using the Webex plugin for Outlook, then feel free to leave us a comment below. Hope you found this article helpful!




Leave a Comment

Weshare